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Students are expected to complete the courses for which they register. Failure to properly drop or withdraw from classes will result in the assignment of F grades for those classes, as well as a possible financial obligation. Students who wish to withdraw from all courses for a given semester should review the withdrawal procedure described later in this section. Students who wish to add or drop selected regular semester courses must follow the procedures outlined below. Students who wish to add or drop intersession courses, short courses, and other courses that do not meet for a full semester or block should contact the office of registration and records for information on policies, procedures and deadlines. Also refer to the Fee Refund Schedule, the Academic Calendar, Instructor Drop, Auditing a Course, Enrollment Status, Overload Permission and related topics for additional information regarding drops and withdrawals.
Prior to the beginning of the semester and during the Change of Schedule Period (first five days of fall or spring semesters, first five days of summer session): Adds, drops and section changes may be accomplished using the My Grizzly Den web registration procedures or by contacting the office of registration and records via an Missouri State-West Plains email account or in person. Students who owe additional fees as a result of adding a class are responsible for making arrangements to pay those fees immediately. Failure to do so may result in cancellation of a student’s registered class schedule.
Refer to the Fee Refund Schedule, the Academic Calendar, Instructor Drop, Auditing a course, Enrollment Status, Overload Permission and related topics for additional information regarding drops and withdrawals.
After the Change of Schedule Period: To drop a course:
On Campus:
- Students obtain a Change of Schedule form from the office of registration and records and enter the information on the form.
- Students take the completed form to the office of registration and records. No change of schedule is official until received and processed by the office of registration and records.
- Students dropping all courses should see the Withdrawal Policy later on in this section.
Via Email:
- Using a University computer account, the student emails the office of registration and records requesting that they be dropped from a course(s).
- The office of registration and records posts the change of schedule to the students’ record.
- Students dropping all courses, see the Withdrawal Policy later on in this section.
Web Drop:
- Students may drop courses via the Web by using My Grizzly Den.
- If you are dropping all courses, see the Withdrawal Policy.
Dalian Branch Campus:
- Courses dropped before the end of the change of schedule period will not appear on the transcript.
- After the change of schedule period, courses dropped before the automatic W grade for drop/withdrawal, pass/not pass, change to audit deadline (see academic calendar for specific dates) for that course will have a final grade of W.
- After the automatic W grade for drop/withdrawal, pass/not pass, change to audit deadline, courses dropped through the last day to drop or withdraw deadline (see academic calendar for specific dates) will have either a W or an F final grade assigned at the discretion of the instructor. A W indicates the course was dropped without penalty. An F grade is calculated in the grade point average.
- No drops or withdrawals are allowed after the last day to drop or withdraw deadline for the course.
Students should use the drop procedure judiciously as numerous W grades on their transcripts may be construed by some to indicate an inability of the individual to persist when challenged. Dropping courses will generally result in extending the time required to complete a degree. Students who drop because of a concern regarding their grade in a course are encouraged to consult with the instructor prior to dropping a course. Students who are concerned about the impact of dropping a course on their progress toward graduation are encouraged to consult with their academic advisor prior to dropping.
To add a course:
In general, only courses that have not yet begun (e.g., second block courses, short courses, independent study, etc.) may be added after the Change of Schedule Period for the regular term has ended. In cases of extenuating circumstances, to add a full semester-length class after the Change of Schedule Period for the regular term:
On campus:
- Obtain a Change of Schedule form (available in the office of registration and records and online).
- Take the form to the instructor whose signature and date of signature indicate approval to add the course after the Change of Schedule period.
- Take the form to the dean of academic affairs or the assistant dean whose signature and date of signature indicates approval to add the course after the Change of Schedule period.
- Take the form to the office of registration and records which will register the student if space is available. Students who owe additional fees as a result of adding a class are responsible to make arrangements to pay those fees immediately. Failure to do so may result in cancellation of current schedule of classes.
- Academic advisors should be consulted to makes sure this class is a degree requirement and financial aid should be communicated with to ensure coverage.
Via Email:
- Using a University computer account, the student emails the instructor and dean (one email to both) asking permission to add a class after the Change of Schedule period. Copy the office of registration and records on the email. (WPRR@missouristate.edu)
- The instructor makes a decision and forwards the decision to the vice chancellor and dean (copy of email to student).
- The vice chancellor or the dean makes a decision and replies to both the instructor and the student and copies the office of registration and records.
- The office of registration and records registers the student for the class if space is available. Students who owe additional fees as a result of adding a class are responsible to make arrangements to pay those fees immediately. Failure to do so may result in cancellation of a student’s current schedule of classes.
- When dropping a class, students should consult their academic advsors for the potential impact of dropping a course that may be a degree requirement, and the office of financial aid should also be consulted for informatoin about how dropping a course may impact a students’ financial aid award.
Special note concerning intersession courses:
Requests to add an intersession course after it has begun will be handled on a case-by-case basis by the vice chancellor of academic affairs or his/her designee.
No course registration is considered complete unless received, verified and processed by the office of registration and records.
Grading:
- Courses dropped before the end of the change of schedule period will not appear on the transcript.
- After the change of schedule period, courses dropped before the last day to drop/withdrawal, pass/not pass, change to audit deadline (see Academic Calendar for specific dates/the last day to drop a Dalian branch campus course is the last day of the 9th week of classes) will have a final grade of W. The deadline is approximately one week prior to the end of the fall or spring semester and approximately two days prior to the end of the summer semester.
- No drops or withdrawals are allowed after the Last Day to Drop or Withdraw deadline for the course.
Students should use the drop procedure judiciously as numerous W grades on their transcripts may be construed by some to indicate an inability of the individual to persist when challenged. Dropping courses will generally result in extending the time required to complete a degree. In addition, dropping below a full-time or half-time enrollment status may jeopardize insurance, financial aid, scholarships, and athletic participation eligibility. Students who drop because of a concern regarding their grade in a course are encouraged to consult with the instructor prior to dropping a course. Students who are concerned about the impact of dropping a course on their progress toward graduation are encouraged to consult with their academic advisor prior to dropping.
Administrative Withdrawal
Students will be administratively withdrawn for the following circumstances:
- Reported as Never Attended by the
- 10th class day of the 16-week or longer term
- 7th class day of the 8-week term
- 4th class day of the 5-week and 4-week term
- 2nd class day of a 2-week or less term
- Determined to have enrolled in a course without the appropriate prerequisite course
- Are academically suspended and have not been reinstated through the academic appeal process
Students who are administratively withdrawn from all classes will have their schedule removed and tuition and fees will be refunded at 100%. However, non-tuition related charges will continue to be the responsibility of the student. Students may be responsible financially for all classes.
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